Switched from paper logs to a free app last month and it saved me 8 hours a week

I used to keep all my delivery tickets and material receipts in a binder and then type them into a spreadsheet at night. Took forever and I'd always lose a slip or two. Last month I started using Sortly on my phone to scan everything right when it comes off the truck. Now I just snap a pic of the packing slip, tag it with the job number, and it's done. Has anyone else found an app that works good for tracking material deliveries on site?

2 comments

2 Comments

nancythomas3d ago

Your mileage may vary on this one, but that "snap and tag" workflow sounds like a dream until you actually need to search for something three months later. I tried something similar with Evernote last year and ended up with 400 untagged scans of "job 42 misc receipts" that took forever to sort through. What nobody talks about is that scanning is only half the battle - you also need a solid naming system or your digital pile gets just as messy as the paper one. I started adding the date and vendor name to every scan before I even put the phone away and it made a huge difference. Just something to think about before you get too deep.

karen_roberts420h ago

@nancythomas is right about the naming thing... I learned that the hard way last week when I couldn't find a slip for "job 17" and realized I'd tagged everything the same.